Post by Morgaine ᚛ᚋᚑᚏᚌᚐᚔᚅᚓ᚜ on Feb 13, 2018 2:59:19 GMT -5
Greetings, Sisters and Brothers,
I am creating several polls here for the Great Council to vote on the following new or updated policies and procedures, which have been under discussion in-person and by phone over the past two weeks. Please take a few moments to review each poll and cast your vote, so we can implement these changes or discard them and move on. Brief comments from ADO members who are not on the Council will also be taken into consideration. To leave a comment, simply "Reply" to the Poll message.
With thanks in advance--
Three First Parts for Understanding: an eye to see what is; a heart to feel what is; and a boldness that dares to follow.
Post by Morgaine ᚛ᚋᚑᚏᚌᚐᚔᚅᚓ᚜ on Feb 13, 2018 3:55:49 GMT -5
I've reluctantly chosen three titles. Normally, only one person (the Pursewarden) has direct access to nonprofit bank accounts, and dual signatures (those of the Pursewarden and one other Officer) are required for withdrawals. Likewise, the Chieftain and Midwife are the only members approved to sign contracts on behalf of the Order, and only with the BoG's prior approval. I think the same rules should apply to the PayPal account. [See this article for more information on banking laws governing nonprofit accounts.]
Summary of how the ADO PayPal Account will work, based on Great Council discussions to this point:
The account will be opened under the ADO's name and address, and list three official contacts (the Pursewarden, Chieftain, and Midwife).
It will be a separate bank account from the general operating fund to provide some protection for ADO should PayPal ever be hacked.
Funds will then be transferred from PayPal to the ADO's general operating fund by the Pursewarden on a set schedule. (See bank officials for how this may be done without making the general operating expenses account accessible to anyone who might hack into PayPal.)
The Pursewarden will include such transactions in the ADO financials.
The BoG must approve any additional transactions in advance.
The Webmaster/mistress and Pursewarden will work together in real time, in-person, online, or by phone, to input the necessary PayPal information at the website in order to minimise the need to compromise and change account passwords, and the number of members directly accessing sensitive resources.
It goes without saying that whoever has access to this information is responsible to keep it safe, secure, and confidential, and to provide it to the authorised authorities upon request. The number of members who have access to ADO accounts should be kept to the absolute minimum that still allows for accountability and due diligence.
So, that's a summary of what we've discussed. As we mentioned before, this should be written up as a BoG Working Paper for future reference.